Jobs & Internships

Position Title: Marketing & Event Coordinator
Department(s): Marketing
Reports To: Director of Marketing & Development
Pay: $31,200 – $35,360
Employee Category: Full Time, Non-Exempt
Closing Date: Until Filled

POSITION OVERVIEW 

Marine Discovery Center (MDC) is a 501 (C) 3 non-profit organization that aims to protect and restore Florida’s coastal and Indian River Lagoon ecosystems through education, conservation, and exploration. The Marketing Event Coordinator (MEC) will play an active role in the future of events at MDC.

The MEC is a key component of the marketing team and reports directly to the Marketing and Development Director. The MEC is responsible for planning, implementing, and overseeing all special event initiatives to meet or exceed fiscal budget goals. The position will work collaboratively with staff, community partners, and individuals to develop and cultivate third-party events and schedule and manage MDC marketing and development events.

POSITION RESPONSIBILITIES 

• Create/implement an annual events plan, calendar, and corresponding budget to deliver against the MDC’s annual and strategic goals.
• Work closely with the M&D Team to develop marketing collateral for event initiatives.
• Coordinating the logistics of MDC events, including scheduling and working with team members.
• Working with the Volunteer Coordinator, scheduling MDC volunteers, and overseeing the assignments. Managing MDC staff by working with the team to obtain staff for activities when needed.
• Acquiring new third-party events, sending and managing event paperwork, including contracts and guidelines.
• Along with facilities staff, conduct inspections before, during, and after events.
• Communicating well with clients throughout the planning process.
• Understanding the needs of clients and providing them with ideas and solutions.
• Research other event venues for event comparison.
• Maximize the utilization of CRM software to capture guest information through contact, events, and bookings.
• Lead planning and implementation for an annual signature fundraiser.
• Being flexible to attend events off-property such as expos, exhibits, and other marketing opportunities.

Internal events may include local festivals, ShORE, Music/Movies in the Marsh, holiday events, specialty boat tours, a signature event, Love Our Lagoon and Dolphin Society events, and other community events as determined by the MDC team.

External events may include any individual or outside organization that would like to meet on MDC property, including but not limited to weddings, birthday parties, reunions, traveling exhibits, and other requests as presented.

Financials/Budgets

• Work with the Director to develop, implement, and manage monthly, quarterly, and annual marketing budgets in conjunction with the annual operational budget.
• Work with marketing and financial staff to reconcile monthly, quarterly, and annual marketing event financials.

OTHER RELATED FUNCTIONS 

• Demonstrate a clear understanding of MDC’s mission and the organization’s strategic vision.
• Comply with MDC Employee Handbook guidelines and expectations.
• Attend internal staff meetings as required.
• Assumes responsibility for professional growth and development.
• All other duties as assigned by the Marketing & Development Director

WORK HOURS 

• 40 hours a week. The schedule can vary, but a typical schedule is 9:00 AM – 5:00 PM, Monday – Friday. Occasional evenings and weekends are required.

EDUCATION/TRAINING/EXPERIENCE 

• College degree preferred.
• A minimum of 3 years of experience in a similar position is preferred.
• Computer Skills: Microsoft Office Suite

ESSENTIALS THAT WILL MAKE YOU SUCCESSFUL 

• Excellent customer service and interpersonal skills.
• Ability to multitask!
• Positive attitude and ability to take initiative.
• Superior attention to detail.
• Ability to work well and collaborate with others.
• Excellent verbal and written communication skills.
• Highly organized.

PHYSICAL REQUIREMENTS 

• Must be able to remain stationary part of the time at a computer.
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Continually operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must be able to communicate information and ideas so others will understand and exchange accurate information in these situations.
• Occasionally work in outdoor weather conditions.

EXPOSURE TO HAZARDS 

Many MDC operations involve being on, in or near water.  Additionally, chemicals are used for various laboratory tests, in aquaria and in restoration work.  All safety protocols must be followed. 

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 

APPLICATION REQUIREMENTS

1. Cover Letter

2. Resume

Please submit the above to Shonna Green, Director of Marketing & Development, at [email protected]. This position is open until filled.

Position Title: Lead Camp Instructor for ages 5-14
Department(s): Education
Reports To: Education Coordinator
Pay: $12-15/hour, 40 hours/week (Monday-Friday 7:45 a.m. – 3:45 p.m.)
Employee Category: Seasonal Employment – Full Time, Non-Exempt
Start Date: May 19, 2025
End Date: August 8, 2025
Closing Date: Until Filled

POSITION OVERVIEW 

To deliver the Marine Discovery Summer Camp Program to children ages 5-14. The Lead Camp Instructor will utilize the classroom, kayaks, a boat and the outdoor environment to teach a hands-on, feet-wet summer camp curriculum. The Lead Camp Instructor must demonstrate the ability to interact professionally and exercise careful oversight of all campers, volunteers, parents, MDC staff, MDC Board and the general public. This position calls for excellent independent work skills, and the ability to multi-task is essential.

POSITION RESPONSIBILITIES & DUTIES

● Ensure that health, happiness and safety are top priorities at all times.
● Lead activities, games, arts and crafts, and songs.
● Provide an understanding of marine topics.
● Be able to build lessons based on state science standards.
● Oversee all campers.
● Set-up and breakdown all activities.
● Keep inventory of supplies up to date.
● Organize educational and recreational activities.
● Meet and greet parents/guardians and participants at check-in and check-out each day.
● Be prepared to get wet and muddy in the field.
● Clean and maintain grounds and facilities as needed.
● All other duties as assigned by the Education Coordinator.

PRIMARY QUALIFICATIONS

Education/Training

B.A. or B.S. in Environmental Science, Biology or Education degree preferred. A background in K-12 education in either a classroom or an informal environmental education setting is desirable. Computer literate in Microsoft Office.

Licensure/Certification

CPR and First Aid preferred. Will be subject to Level II background screening and First Mate training.

Other

The successful candidate will have excellent writing and communication skills, a positive attitude, enjoyment of the outdoors, and an ability to communicate environmental education principles to children. Sufficient mobility and strength to move about the facility, on and off of boats, assist children and move educational equipment (lift at least 50 pounds). The individual must be able to work in sometimes adverse conditions that include rain, heat, insects, etc.

APPLICATION REQUIREMENTS

1. Cover Letter

2. Resume

Please submit the above to Carley Metcalf, Education Coordinator, at [email protected]. This position is open until filled.