Jobs & Internships

Position Title: Marketing & Event Coordinator
Department(s): Marketing
Reports To: Director of Marketing & Development
Pay: $31,200 – $35,360
Employee Category: Full Time, Non-Exempt
Closing Date: Until Filled

POSITION OVERVIEW 

Marine Discovery Center (MDC) is a 501 (C) 3 non-profit organization that aims to protect and restore Florida’s coastal and Indian River Lagoon ecosystems through education, conservation, and exploration. The Marketing Event Coordinator (MEC) will play an active role in the future of events at MDC.

The MEC is a key component of the marketing team and reports directly to the Marketing and Development Director. The MEC is responsible for planning, implementing, and overseeing all special event initiatives to meet or exceed fiscal budget goals. The position will work collaboratively with staff, community partners, and individuals to develop and cultivate third-party events and schedule and manage MDC marketing and development events.

POSITION RESPONSIBILITIES 

• Create/implement an annual events plan, calendar, and corresponding budget to deliver against the MDC’s annual and strategic goals.
• Work closely with the M&D Team to develop marketing collateral for event initiatives.
• Coordinating the logistics of MDC events, including scheduling and working with team members.
• Working with the Volunteer Coordinator, scheduling MDC volunteers, and overseeing the assignments. Managing MDC staff by working with the team to obtain staff for activities when needed.
• Acquiring new third-party events, sending and managing event paperwork, including contracts and guidelines.
• Along with facilities staff, conduct inspections before, during, and after events.
• Communicating well with clients throughout the planning process.
• Understanding the needs of clients and providing them with ideas and solutions.
• Research other event venues for event comparison.
• Maximize the utilization of CRM software to capture guest information through contact, events, and bookings.
• Lead planning and implementation for an annual signature fundraiser.
• Being flexible to attend events off-property such as expos, exhibits, and other marketing opportunities.

Internal events may include local festivals, ShORE, Music/Movies in the Marsh, holiday events, specialty boat tours, a signature event, Love Our Lagoon and Dolphin Society events, and other community events as determined by the MDC team.

External events may include any individual or outside organization that would like to meet on MDC property, including but not limited to weddings, birthday parties, reunions, traveling exhibits, and other requests as presented.

Financials/Budgets

• Work with the Director to develop, implement, and manage monthly, quarterly, and annual marketing budgets in conjunction with the annual operational budget.
• Work with marketing and financial staff to reconcile monthly, quarterly, and annual marketing event financials.

OTHER RELATED FUNCTIONS 

• Demonstrate a clear understanding of MDC’s mission and the organization’s strategic vision.
• Comply with MDC Employee Handbook guidelines and expectations.
• Attend internal staff meetings as required.
• Assumes responsibility for professional growth and development.
• All other duties as assigned by the Marketing & Development Director

WORK HOURS 

• 40 hours a week. The schedule can vary, but a typical schedule is 9:00 AM – 5:00 PM, Monday – Friday. Occasional evenings and weekends are required.

EDUCATION/TRAINING/EXPERIENCE 

• College degree preferred.
• A minimum of 3 years of experience in a similar position is preferred.
• Computer Skills: Microsoft Office Suite

ESSENTIALS THAT WILL MAKE YOU SUCCESSFUL 

• Excellent customer service and interpersonal skills.
• Ability to multitask!
• Positive attitude and ability to take initiative.
• Superior attention to detail.
• Ability to work well and collaborate with others.
• Excellent verbal and written communication skills.
• Highly organized.

PHYSICAL REQUIREMENTS 

• Must be able to remain stationary part of the time at a computer.
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Continually operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must be able to communicate information and ideas so others will understand and exchange accurate information in these situations.
• Occasionally work in outdoor weather conditions.

EXPOSURE TO HAZARDS 

Many MDC operations involve being on, in or near water.  Additionally, chemicals are used for various laboratory tests, in aquaria and in restoration work.  All safety protocols must be followed. 

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 

APPLICATION REQUIREMENTS

1. Cover Letter

2. Resume

Please submit the above to Shonna Green, Director of Marketing & Development, at [email protected]. This position is open until filled.

Position Title: Restoration Specialist
Department(s): Conservation Science
Reports To: Conservation Science Specialist
Pay: $16/hour
Employee Category: One Year Full-Time (Potential for Extension)
Closing Date: Until Filled

POSITION OVERVIEW
The Restoration Specialist (RS) will be responsible for assisting in the creation and logistics of the Conservation programs at MDC. The RS will be responsible for facilitation of volunteer events, networking with partners, purchasing supplies, maintaining infrastructure, training volunteers, and assisting with the Shuck & Share program. The RS must be a team player and able to multi-task. A good attitude about working outdoors in a variety of conditions, proficiency with Microsoft Office, and the ability to lift at least 50lbs are essential. The RS must be able to work independently with limited supervision and will occasionally need to complete tasks remotely. The RS is expected to build and maintain good relations with event participants, Staff, Board of Directors and outside agencies. 

POSITION RESPONSIBILITIES
The Restoration Specialist will implement the following at the Marine Discovery Center (MDC):

Restoration
•Volunteer Workshops:
•Assist staff with general needs
– Coordinate/facilitate unit creation events
– Order supplies and materials
– Assist in program and site maintenance
•Coordinate workshops, transportation, and deployment of restoration materials
•Prepping materials for restoration workshops (i.e. cutting jute, drilling oysters, etc.)
•Manage, train, and communicate with volunteers
•Update grant reports and paperwork

Plant Nurseries
•Seagrass Nursery:
•Assist in the coordination, infrastructure, logistics, and implementation of the seagrass nursery at MDC
– Order supplies and materials
– Maintain infrastructure for a healthy nursery
– Communicate with restoration partners
– Establish volunteer network and facilitate events
– Work with marketing department to create public education materials
– Update grant reports and paperwork
•Mangrove/Spartina Nurseries:
•Facilitate mangrove planting and Spartina harvest/planting events
•Maintain Mangrove and Spartina nurseries:
– Weeding, watering, repotting

Volunteer Management
•Communicate with volunteers and maintain good relations with participants.
•Respond to volunteer interest in a timely manner, through phone or e-mail contact. Assist with planning and executing volunteer training events. Clearly communicate
expectations and responsibilities to volunteers. Appropriately handle any incidents or accidents involving participants. Help maintain a positive environment for volunteers,
and work with key volunteers to manage events and achieve project goals efficiently.

OTHER RELATED FUNCTIONS
•Demonstrate a clear understanding of MDC’s mission and the strategic vision of the organization
•Comply with MDC Employee Handbook guidelines and expectations
•Attend and/or participate in special fund-raising events at MDC as requested by Executive Director
•Participate in outreach speaking presentations as requested
•Attend internal committee and staff meetings as required
•Assumes responsibility for professional growth and development
•All other duties as assigned by Executive Director

WORK HOURS
40 hours a week. Schedule can vary Monday – Saturday.
Occasional evenings and weekends required.

EDUCATION/TRAINING/EXPERIENCE
•BS degree in biology, environmental, marine science or similar degree completed or in progress.
•Experience in outdoor education, biological field work, and/or restoration projects preferred. Experience conducting scientific surveys and managing/analyzing datasets
preferred.
•Computer Skills: Microsoft Office Suite and general working knowledge of computers required.
•Driver’s license required.

SKILLS
•Must have excellent interpersonal, communication and organizations skills to interact professionally with the public, MDC Board of Directors, staff, and volunteers – is able
to convey a strong passion for the Mission of the MDC and engage others to support the organization
•A team player who can establish strong working partnerships inside and outside the organization
•Must demonstrate excellent initiative, creativity, problem-solving and independent work skills

PHYSICAL REQUIREMENTS
•Sufficient strength and mobility to move about the facility and grounds, on and off boats
•Corrected vision and hearing in the normal range
• The ability to lift 50 pounds regularly
• The ability to work in a variety of weather conditions
• The ability to move safely over uneven terrain or in confined spaces
• The ability to see and respond to dangerous situations
• The ability to safely climb ladders
• The ability to wear personal protective gear correctly most of the day

APPLICATION REQUIREMENTS

1. Cover Letter
2. Resume

Please submit the above to Tess Sailor-Tynes, Conservation Science Coordinator, at [email protected]. This position is open until filled.

The Conservation Department at Marine Discovery Center is looking for college interns! Our team is offering this opportunity to enthusiastic individuals who are looking to get involved in our restoration and community science efforts. The main responsibilities of the internship will focus on volunteer workshops that support material creation for shoreline and oyster reef restoration. Additionally, interns will be able to assist with our seagrass and clam nursery, marsh plant nursery, and community science programs that involve the community and gather data on local species and habitats. Find out more about what we do by visiting our webpage.

Internships will be minimum of 10 hours/week and are unpaid. Please fill out our Internship Application and email that and a resume to [email protected]